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Houston Property Management Tips

The Do's and Don'ts of Effective Maintenance Coordination in an Apartment

The Do's and Don'ts of Effective Maintenance Coordination in an Apartment

21% of property managers say maintenance is a challenge for them. If you own a rental property and agree with that 31%, then this article is for you. We'll discuss the do's and don'ts of maintenance coordination so it's an easier process. 

Maintenance coordination doesn't have to be as difficult as it seems. With a few best practices, you can make sure your maintenance process is a breeze. Keep reading to learn more. 

Do's of Maintenance Coordination

To make the most of your maintenance, you need to follow a few best practices. These will allow you to keep up to date on your properties and address issues before they happen. Three of the best practices are: 

Frequent Safety Checks

One of the most important aspects of property maintenance is safety. Frequent safety checks are necessary to make sure that your property is safe for both your tenants and yourself. Safety checks should be done on a regular basis because it helps prevent problems from occurring in the first place.

Preventive Maintenance

Preventive maintenance is a key strategy in the management of a property. Its an essential part of the business, and it can help to reduce operational costs for the property.


It ensures that all the equipment, systems, and structures are working to their optimum level. Preventive maintenance also helps in reducing the need for emergency repairs and costly downtime.

Work With Professionals 

There are many reasons why it is important to have a professional on hand when it comes to maintaining your property. One of the most obvious reasons is that they can do the work that you cannot because they have the experience. Professionals also have access to specialized equipment and tools needed for maintenance.

Don'ts of Maintenance Coordination 

So, what should you avoid when planning your property's maintenance? There are a few things that can end up costing you more than necessary. The most important don'ts include: 

Ignore Repair Calls

If a tenant calls in with a repair, don't ignore it. A small issue could quickly become a costly, large issue if ignored. 

Cut Corners

Saving money is something everyone wants, but with property maintenance, it's a bad idea. Not only could it lead to less-than-optimal materials, but it could end up causing more issues. 

Allow Tenants to Do Repairs or Maintenance 

Some tenants may swear they can do the maintenance themselves but this is not a good idea. While some may know what they are doing, many do not. This will lead to incorrect repairs or maintenance that could cause larger issues in the long run. 

Streamline Your Property's Maintenance Today 

Now you understand what maintenance coordination is and why it's important. If you are ready to get your maintenance on a preventative schedule with a professional team, we are here to help. Working with a property management agency allows you to hand over the scheduling and coordination to us so you can focus on other endeavors. 

At Terra Residential Services, we help with rental leasing, lease enforcement, tenant placement, and maintenance coordination. Contact us today for more information or to get started.